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Privacy Policy

This Privacy Policy will help you understand what information we collect from you and process using this website, how we obtain it, and what choices and rights you have about your personal data. When we refer to “CMP” within this Privacy Policy, we are referring to the Community Matters Partnership whose offices are based at

Sentinel House, Ancells Farm, Harvest Crescent, Fleet, Hampshire, GU51 2UZ, the registered charity which provides this website.

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Data Protection Framework
CMP is based within the United Kingdom, and as such is registered with the Information Commissioner’s Office (ICO) as a Data Controller under the UK Data Protection Act of 2018 (ZA770958). We have also aligned this Privacy Policy with the EU General Data Protection Regulation 2016/679 (GDPR) which came into effect on 25th May 2018, under the supervision of the ICO within the UK. CMP has completed applicable Privacy Impact Assessments (also known as Data Protection Impact Assessments under GDPR) for activities related to this website, and these are available upon request from CMP (see Section 9).

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1. Customer and Citizen Data
You may decide to send us your personal information via this website if you are seeking more information or wishing to register for a CMP event. Your decision to disclose your personal data is entirely voluntary, and by doing so, you are providing us with specific consent to use your personal data only in relation to the specific purposes for which you have disclosed it to us. CMP may access and use your personal information only for the purposes for which you have submitted it to us to (a) provide information to you, (b) contact you, (c) provide services to you, or (d) maintain the operations and security of the website and associated services we provide to you.

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We will not use your personal information for any other purposes, for example the communication of marketing material, unless we have your specific consent to do so. We will always handle and store your personal data in accordance with industry best practice for information security. This includes the activities and procedures undertaken by our own personnel and any third parties (see Section 5), and the technical controls which we have implemented to prevent the unauthorised access, compromise or theft of information from our applications, supporting computer systems and premises.

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2. Sensitive Personal Data
GDPR specifies a set of personal data categories which are “sensitive”, and which require special consideration by Data Controllers. This website, and any events accessed via this website, do not knowingly collect or process any sensitive personal data, and supporting Privacy Impact Assessments (also known as Data Protection Impact Assessments under GDPR) are available upon request from CMP (see Section 9).

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3. Children’s Personal Data
This website, and any events accessed via this website, may be available to adults, children (aged 13-17) and children under the age of 13. Specific requirements are displayed within the website about the submission of children’s personal data, and conditions for their participation in events, and there is a requirement for each child’s parent or guardian to (a) approve the submission of their personal data, in line with this Privacy Policy, and (b) supervise their participation in booked CMP events, as detailed within the website. Specific controls are provided at events regarding the photography or video recording of children, and a parent or guardian should advise CMP if they object to the photography or video recording of their child/ren whilst participating in a CMP event.

 

4. Customer and Citizen Data Rights
As prescribed within data protection regulations, you have several rights connected to the provision of your personal data to CMP using this website. These include your rights to request that we:

  • confirm to you what personal data we may hold about you, if any, and for what purposes

  • change the consent which you have provided in relation to your personal data

  • correct any inaccurate or incomplete personal data which we may hold about you

  • provide you with a complete copy of your personal data for you to move elsewhere

  • stop processing your personal data, whilst an objection from you is being resolved

  • permanently erase all your personal data promptly, and confirms to you that we have done so (there may be reasons why we may be unable to do this)

To contact CMP, please see Section 9 below. If we do not properly address your request or fail to provide you with a valid reason we are unable to do so, you have the right to contact the Information Commissioner’s Office to make a complaint. They can be contacted via their website (www.ico.org.uk) or by telephone 0303 123 1113.

 

5. Declaration of Sub-Processing
To make an informed decision on whether to provide your personal data to CMP using this website, we need to make you aware of any organisations that act as Data Processors for us in the provision of our services to you. These include:

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In addition:

  • A professional photographer / video recorder may be present at CMP events. Their activities will be strictly in accordance with CMP directions, and they act as an agent for CMP in their work.

  • CMP will adhere to government controls on COVID-19 prevention: if any participant tracing requirements are in place, you will be informed in advance including how they will be processed, stored and disposed of.

  • Should a participant require medical assessment or assessment during a CMP event, the medical organisation involved will provide details of how their personal data will be processed, stored and disposed of.

  • If you do not agree with the security controls and processing purposes of any sub-processor, you should not provide personal information via the CMP website.

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6. Website Cookies
This website uses cookies to record log data. We use both session-based and persistent cookies, dependent upon how you use or interact with our website. Cookies are small text files sent by us to your computer, or from your computer or mobile device to us each time you visit our website. They are unique to you or your web browser. Session-based cookies last only while your browser is open and are automatically deleted when you close your browser. Persistent cookies last until you or your browser delete them, or until they expire. We use cookies which are not specific to your account but are unique and allow us to undertake website analytics and customization, among other similar things. If you decide to disable some or all cookies, you may not be able to use some of the functions on our website. We may use third-party cookies, for example Google Analytics, and you may choose to opt-out of third-party cookies from their website.

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7. External Links
This website may include relevant hyperlinks to external websites not controlled by CMP. Whilst all reasonable care has been exercised in selecting and providing you with such links, you are advised to exercise caution before clicking any external links. We cannot guarantee the ongoing suitability of external links, nor do we continually verify the safety or security of the contents which may be provided to you. You are advised, therefore, that your use of external links is at your own risk and we cannot be responsible for any damages or consequences caused by your use of them.

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8. Changes to this Privacy Policy
We may change this Privacy Policy from time to time, and if we do, we will post any changes on this page. If you continue to access this website or use services available from this website after those changes have come into effect, you will have agreed to the revised policy.

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9. Contacting Community Matters Partnership
If you have any questions about this Privacy Policy, would like to exercise any of your statutory rights, or to make a complaint, please write to:
The Chief Executive Officer
Community Matters Partnership 

Sentinel House, Ancells Farm, Harvest Crescent, Fleet, Hampshire, GU51 2UZ.

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10. General
This Privacy Policy shall be governed in accordance with English law, and any disputes shall be referred to the exclusive jurisdiction of the courts of England and Wales.

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